Last updated:

Privacy Policy

This Privacy Policy explains how Siftingmotionon collects, uses, stores, and protects personal data when you visit our website or use our services. We are committed to compliance with the General Data Protection Regulation (GDPR), the Dutch Implementation Act (UAVG), and applicable international privacy standards.

1. Data Controller

The data controller responsible for processing your personal data is:

Siftingmotionon
Haagse Veer 99
3011 DA Rotterdam
Netherlands
Email: assist@siftingmotionon.world
Phone: +31 10 226 5710

For privacy-related inquiries, data subject requests, or complaints regarding our data processing practices, please contact us using the details above. We aim to respond to all privacy inquiries within thirty calendar days.

2. Scope of This Policy

This Privacy Policy applies to all personal data collected through the website siftingmotionon.world, including when you browse our pages, submit contact forms, purchase educational products or programs, participate in consulting sessions, or interact with our cookie consent mechanisms. It does not apply to third-party websites linked from our platform, which maintain their own privacy policies.

We publish general informational content about meal organisation and kitchen planning. We are not healthcare providers, and we do not process special categories of personal data related to health unless you voluntarily include such information in a message to us. We advise against sharing medical or health-related details through our contact form.

3. Personal Data We Collect

3.1 Data You Provide Directly

When you use our contact form or communicate with us by email or phone, we may collect:

  • Full name
  • Email address
  • Phone number (if provided voluntarily)
  • Message content and subject of inquiry
  • GDPR consent confirmation and timestamp

When you purchase services or products, we may additionally collect billing address, payment confirmation details (processed by third-party payment providers), and transaction history related to your account.

3.2 Data Collected Automatically

When you visit our website, certain technical data may be collected automatically, including:

  • IP address (anonymised where possible for analytics)
  • Browser type and version
  • Operating system
  • Referring URL
  • Pages visited and time spent on each page
  • Date and time of access
  • Device type and screen resolution

Automatic data collection occurs only when you have consented to analytics cookies through our cookie banner, except for strictly necessary technical data required for website security and functionality.

3.3 Cookie Data

We use cookies and similar local storage technologies to store your cookie preferences and, with your consent, to analyse website usage. Detailed information about each cookie category is available in our Cookie Policy.

4. Purposes and Legal Bases for Processing

We process personal data only when a valid legal basis under Article 6 GDPR applies:

  • Consent (Art. 6(1)(a)): For analytics cookies, marketing communications, and any optional data processing where we request your explicit agreement.
  • Contract performance (Art. 6(1)(b)): To respond to your inquiries, deliver purchased products, provide consulting sessions, and manage program enrollments.
  • Legitimate interests (Art. 6(1)(f)): To improve our website, ensure security, prevent fraud, and maintain business records, balanced against your privacy rights.
  • Legal obligation (Art. 6(1)(c)): To comply with tax, accounting, and regulatory requirements under Dutch and EU law.

5. How We Use Your Data

Personal data collected through this website is used for the following purposes:

  • Responding to contact form submissions and email inquiries
  • Delivering consulting services, educational products, and program materials you have requested or purchased
  • Processing payments and issuing invoices
  • Sending service-related communications such as booking confirmations and program updates
  • Improving website content and user experience through aggregated analytics (with consent)
  • Maintaining security and preventing unauthorised access
  • Complying with legal and regulatory obligations

We do not use your personal data for automated decision-making or profiling that produces legal or similarly significant effects.

6. Data Retention Periods

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected:

  • Contact form submissions: Retained for twenty-four months after the last communication, unless a business relationship continues.
  • Customer and transaction records: Retained for seven years after the last transaction to comply with Dutch tax and accounting obligations.
  • Consulting session notes: Retained for twelve months after the final session, then anonymised or deleted.
  • Analytics data: Retained for twenty-six months in aggregated form, then permanently deleted.
  • Cookie consent records: Retained for twelve months, then refreshed upon your next visit.

When retention periods expire, data is securely deleted or irreversibly anonymised.

7. Data Sharing and Recipients

We do not sell your personal data. We may share data with the following categories of recipients when necessary:

  • Hosting and infrastructure providers: To operate and secure our website.
  • Email service providers: To send and receive communications.
  • Payment processors: To handle transactions securely (we do not store full payment card details).
  • Analytics providers: Only when you have consented to analytics cookies.
  • Legal and regulatory authorities: When required by applicable law or valid legal process.

All processors act under written data processing agreements that require GDPR-compliant handling of your data. Where data is transferred outside the European Economic Area, we ensure appropriate safeguards such as Standard Contractual Clauses are in place.

8. Security Measures

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. These measures include:

  • HTTPS encryption for all website communications
  • Access controls limiting data access to authorised personnel
  • Regular review of security practices and vendor compliance
  • Secure storage of physical and digital records at our Rotterdam office
  • Incident response procedures for potential data breaches

While we take data protection seriously, no method of transmission over the internet is completely secure. We encourage you to use strong passwords for any accounts and to contact us immediately if you suspect unauthorised access to your data.

9. Your Rights Under GDPR

As a data subject, you have the following rights regarding your personal data:

  • Right of access: Request a copy of the personal data we hold about you.
  • Right to rectification: Request correction of inaccurate or incomplete data.
  • Right to erasure: Request deletion of your data where no overriding legal basis for retention exists.
  • Right to restriction: Request that we limit processing in certain circumstances.
  • Right to data portability: Receive your data in a structured, machine-readable format where processing is based on consent or contract.
  • Right to object: Object to processing based on legitimate interests or for direct marketing purposes.
  • Right to withdraw consent: Withdraw consent at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at assist@siftingmotionon.world. We will verify your identity before processing requests. You also have the right to lodge a complaint with the Autoriteit Persoonsgegevens (Dutch Data Protection Authority) at autoriteitpersoonsgegevens.nl.

10. Children's Privacy

Our website and services are intended for adults. We do not knowingly collect personal data from individuals under sixteen years of age. If we become aware that we have collected data from a child without parental consent, we will take steps to delete that information promptly.

11. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices, technology, or legal requirements. The date at the top of this page indicates when the policy was last revised. Material changes will be communicated through a notice on our website. We encourage you to review this page periodically.

12. Contact Information

For questions, concerns, or requests related to this Privacy Policy or our data processing activities:

Siftingmotionon
Haagse Veer 99, 3011 DA Rotterdam, Netherlands
Email: assist@siftingmotionon.world
Phone: +31 10 226 5710